The Food and Drug Law Institute (FDLI) is a 501(c)(3) nonprofit membership organization that offers education, training, publications, and professional engagement opportunities in the field of food and drug law. As a neutral convener, FDLI provides a venue for stakeholders to inform innovative public policy, law, and regulation. FDLI’s scope covers all industries regulated by the U.S. Food and Drug Administration (FDA) and related agencies and authorities in the U.S. and globally, including drugs, medical devices, biologics, food, dietary supplements, cosmetics, veterinary, tobacco and nicotine products, and cannabis-derived products.
FDLI is a hybrid work environment composed of a strong, supportive, and close team of twenty-one professionals, who communicate primarily through video calls. While employees have the discretion to work from an approved home office or similar remote location, all FDLI employees will have certain workdays in the FDLI office or Washington, DC region, as necessary to meet the needs of the organization.
The Manager, Meetings has responsibility for managing the logistics of approximately 10 educational courses each year and will provide essential support for FDLI’s largest conferences. This position is an integral part of conference execution and plays a key role in event registration and on-site event coordination, attendee correspondence, and database entry.
- Manage all logistical aspects of FDLI’s Introductory courses and non-signature conferences: Includes food and beverage selection, providing course details to attendees and speakers, preparing program materials, onsite set up and support, and interacting with speakers to obtain biographies and
- Manage the virtual aspect of FDLI hybrid conferences: Includes creating speaker zoom links, working with onsite AV staff to ensure the proper connection between the virtual and in person participants.
- Manage all logistical aspects of FDLI webinars: Includes setting up the webinar platform, obtaining slides and other details from speakers, and managing day-of webinar execution.
- Manage speaker preparation for virtual and in person events: Ensure speakers are familiar with technology and any necessary preparations prior to event participation.
- Lead technology training for staff required for virtual and hybrid events: Ensure newly hired employees and existing staff are trained on technology requirements for room moderation during virtual and hybrid events.
- Maintain FDLI’s CLE program: Includes applying for course credits in a timely manner providing that information to attorneys seeking CLE credit, and researching CLE requirements to help support attendees and ensure FDLI is applying to the most relevant states.
- Assist the Senior Director of Meetings and Partnerships in managing virtual and on-site meetings/conferences: Includes pre-meeting planning, name badge and material creation, registration set up, room sets, and food and beverage orders.
- Manage on-site registration: Provide customer support and
- Other duties: Work with vendors, arrange shipping for materials, provide customer support, and other duties as assigned.
1015 15th St NW, Suite 300 | Washington, DC 20005 | P. 202-371-1420 | fdli.org
EDUCATION AND EXPERIENCE REQUIREMENTS
- Bachelor’s degree
- 2+ years of experience in meeting planning or related
- Takes initiative and can work Excellent judgement and problem-solving skills.
- Excellent written and verbal communication Superior attention to detail.
- Customer service oriented, both internally and
- Demonstrated experience in meeting deadlines under
- Ability to prioritize, plan, and
- Professional demeanor and a desire to be a part of the
- Occasional heavy lifting and carrying of conference materials
- Proficiency in Microsoft Knowledge of Salesforce preferred.
Other than in cases with medical or religious exemption, candidate must be fully vaccinated and/or boosted against COVID-19 in accordance with CDC guidelines.
HOW TO APPLY
Submit cover letter and resume to [email protected]. No phone calls, please.
FDLI is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, color, religion, national origin, citizenship status, age, disability (physical or mental), sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity (including transgender and transitioning status), genetic information, veteran or military status or any other characteristic protected by applicable federal, state or local laws, regulations or ordinances. We are committed to diversity in the workplace.