2008 Annual Conference
 

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 Terms and Conditions for FDLI Exhibitors and Sponsor
Annual Meeting—March 26-27, 2008

 Agreement to Terms and Conditions:
FDLI reserves the sole right to interpret, amend, and enforce the following contract terms and conditions.  Exhibiting companies, their agents, and employees agree to observe and abide by these rules in this contract.  Additionally, FDLI may refuse participation to an exhibitor or sponsor who violates the terms, conditions, and rules set forth in this contract. 

Endorsements:
It is understood that acceptance of this contract does not constitute any endorsement by FDLI of the products or services offered by the exhibitor.

Character of Exhibits:
The general rule of the exhibit floor is to be a good neighbor. No exhibits will be permitted which interfere with the use of other exhibits or impede access to the aisle. Exhibitors must remain within their own exhibit space in demonstrating products, distributing literature or other activities.  Other areas of L’Enfant Plaza Hotel may not be used.  In fairness to all exhibitors, neither nosily operating displays, nor exhibits producing objectionable odors will be allowed.

It is expected that your booth is staffed at all times during exhibit hours.  Booths without staff may not be in your organization’s best interest.

Assignment of Exhibit Space:
FDLI shall assign exhibit space on a first-come, first-served basis upon receipt of signed “Application for Exhibit Space” and payment-in-full by March 1, 2008.  The tabletop fee is $1,800. The premium booth fee is $2,300.  FDLI reserves the right to re-assign exhibit space or deny exhibitors access to the exhibit area if payment is not made in full prior to the event.

Cancellation of Termination of Exhibit:
If because of war, fire, strike, exhibit facility construction, act of God, or any other cause beyond the control of FDLI making it illegal, impossible, or commercially impractical to provide the services that are the subject of this agreement, FDLI, shall refund to the Exhibitor all fees received.  In no case shall the amount of the refund exceed the amount of the exhibit fee paid.

Provisions in Case of Default:
If any Exhibitor shall fail to pay any sum set forth in the “Application for Exhibit Space” or shall fail to abide by these rules and regulations, FDLI reserves the right to terminate this contract immediately.

Cancellation by Exhibitor:
Fifty-percent (50%) of tabletop/booth fees paid (less an administrative fee of $200) will be refunded if tabletop/booth cancellation request is received in writing to Shayne Harrison no later than Tuesday, February 29, 2008. No refunds will be given for cancellations received after this date.

Security:
Exhibitors are responsible for obtaining insurance protecting their property while on the premises of the Exhibit Hall and for any possible shipping accidents.  Exhibitors are advised to take individual precautionary measures such as securing portable items of value and removing such articles before or after exhibit hours.  The exhibitor agrees to hold FDLI harmless for any damages or charges related to loss or theft.

Insurance and Liability:
It is agreed that FDLI, its directors, employees, hotel employees, conference sponsors, shall not be liable to Exhibitor for any loss, damage, or injury to the exhibitor’s property contained in the exhibit; or for injuries to exhibitor’s employees, agents, or other persons, no matter how sustained, from fire, theft, accident, or other causes.  Exhibitor agrees to indemnify and hold harmless and free from liability FDLI and all the aforementioned parties against all claims arising out of or connected with Exhibitor’s participation in the exhibition.  Each Exhibitor is responsible for maintaining proper insurance coverage for its property and liability.

Damage to Hotel Property:
The exhibitor is liable for damage caused to any chairs, tables, building floors, carpeting, walls, columns, or to other exhibitor’s property.  The exhibitor may not mar, track, make holes, and apply any adhesive material to hotel property.

Booths and Equipment:
Tabletop packages shall include a draped and skirted six-foot table, 2 chairs, table sign and a wastebasket.  Premium booth packages include space for an 8’ X 10’ exhibit, draped and skirted six-foot table, 2 chairs, and a wastebasket.  Each space will have access to a 2-prong electrical outlet.  It is advised each exhibitor bring their own extension cord and/or surge protector.

Shipping and Storage:
All rental equipment and shipping will be handled directly by L’Enfant Plaza Hotel. Additional instructions will be included in your confirmation letter.  Exhibitor is responsible for all charges associated with transportation (shipping/drayage), storage, set-up and tear down.

Setup, Show and Dismantling Schedule:

March 25 | Exhibitor Set-up | 8:00am to 1:00pm

March 26 | Open Exhibits | 7:00am to 7:00pm

March 27 | Open Exhibits | 7:00am to 3:00pm

Exhibit Dismantling | 3:00pm to 6:00pm

Dismantling:
Exhibitor’s displays shall not be dismantled or packed in preparation for removal prior to the official closing time of 3:00pm on March 27.  Exhibitors who begin dismantling before 3:00pm on March 27 may be denied future opportunities with FDLI.

Badges:
For security purposes, name badges will be required for entry into all FDLI Annual Meeting activities.  All attendees are expected to wear them at all times in the public areas. This will be monitored by FDLI staff.

Meals:
Only those attendees with full conference registrations will be guaranteed meals.

Observance of Laws:
Exhibitors shall abide by and observe all laws, rules, regulations, and ordinances of any applicable government authority and all rules of L’Enfant Plaza Hotel.

Amendment Rules
FDLI reserves the right to make changes, amendments, and additions to these rules at any time.

Going Green
GOING GREEN.
This year's Annual Conference is Going Green! Learn More >

   Featured Speakers

Additional Speakers
To Be Announced!
 

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